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<h2>DSPACE HELP<br /></h2>
<table>
  <tr> 
    <td><h3><a name="contents">Help Contents:</a></h3></td>
    <td class="rightAlign"> 
     <a href="#" onclick="window.close()">Close this window</a>
  </td>
  </tr>
  </table>
  <h5><a href="#browse">Browse</a></h5>
  <h5><a href="#search">Search</a></h5>
  <h5><a href="#advanced">Advanced Search</a></h5>
  <h5><a href="#subjectsearch">Subject Category Search</a></h5>
  <h5><a href="#semantic">Semantic Search</a></h5>
  <h5><a href="#communities">Communities</a></h5>
  <h5><a href="#collections">Collections</a></h5>
  <h5><a href="#login">Sign on to DSpace</a></h5>
  <h5><a href="#submit">Submit</a></h5>
  <h5><a href="#formats">File Formats </a></h5>
  <h5><a href="#handles">Handles</a></h5>  
  <h5><a href="#mydspace">My DSpace</a></h5>
  <h5><a href="#subscribe">Edit Profile</a></h5>
  <h5><a href="#subscribe">Subscribe to E-mail alerts</a></h5>
  <h5>&nbsp;</h5>
 <p>DSpace captures, distributes and preserves digital research products. 
    Here you can find articles, working papers, preprints, technical reports, conference papers 
    and data sets in various digital formats. Content grows daily as new communities 
    and collections are added to DSpace.</p>
<p>The DSpace content is organized 
  around Communities which can correspond to administrative entities such as schools, 
  departments, labs and research centers. Within each community there can be an 
  unlimited number subcommunities and an unlimited number of collections. Each collection 
    may contain an unlimited number of items.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="browse"></a><strong>BROWSE</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p><strong>Browse</strong> allows you to go through a list of items in some specified order:</p>
<p><strong>Browse by Community/Collection</strong> takes you through the communities in alphabetical 
order and allows you to see the subcommunities and collections within each community.</p>
<p><strong>Browse by Title</strong> allows you to move through an alphabetical list of all titles of items in DSpace.</p>
<p><strong>Browse by Author</strong> allows you to move through an alphabetical list of all authors of items in DSpace.</p>
<p><strong>Browse by Subject </strong>allows you to move through an alphabetical list of subjects assigned to items in DSpace.</p>
<p><strong>Browse by Date </strong>allows you to move through a list of all items in DSpace in reverse chronological order.</p>
<p><strong>You may sign on to the system if you:</strong> </p>
<ul>
  <li>wish to subscribe to a collection and receive e-mail updates when new items are added</li>
  <li>wish to go to the &quot;My DSpace&quot; page that tracks your subscriptions and other interactions with 
    DSpace requiring authorization (if you are a submitter for a collection, for instance.)</li>
  <li>wish to edit your profile</li>
</ul>
<p><strong>Submit</strong> is the DSpace 
  function that enables users to add an item to DSpace. The process of submission 
  includes filling out information about the item on a metadata form and uploading 
  the file(s) comprising the digital item. Each community sets its own submission 
  policy.</p>
<p><strong>My DSpace</strong> is a personal 
  page that is maintained for each member. This page can contain a list of items 
  that are in the submission process for a particular member, or a task list of 
  items that need attention such as editing, reviewing, or checking. In the future 
  this page will also maintain information about personal services offered by 
  DSpace, such as e-mail notification when new items are added to a collection.</p>
<p><strong>Edit Profile</strong> allows 
  you to change your password.</p>
<p><strong>About</strong> takes you to 
  information about the DSpace project and its development.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="search"></a><strong>SEARCH</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td> 
    </tr>
</table>
<p>To search all of DSpace, 
  use the yellow search box at the top of the navigation bar on the left (or the 
  search box in the middle of the home page)</p>
<p align="center"> <img src="searchtop.gif" alt="Search Box" width="119" height="53" /> 
  </p>
<p> To limit your search to 
  a specific community or collection, navigate to that community or collection 
  and use the search bar on that page.</p>
<p align="center"> <img src="searchother.gif" alt="Search Box" width="253" height="69" /></p>
<p>DSpace uses the<strong> Jakarta 
  Lucene </strong>search engine. Here are some search hints:</p>
<blockquote> 
  <p><strong>What is searched in 
    the general keyword search (yellow box)<br />
    </strong>The word(s) you enter in the search box will be searched against the title, 
    author, subject abstract, series, sponsor and identifier fields of each item's 
    record. </p>
    <p>If your site is enabled for full-text searching, the text you entered will also be
    searched against the full text of all archived documents. For more information on full-text
    searching please contact 
    your <a href="#admin">DSpace Administrator</a>. </p>
  <p><strong>What is not searched 
    - Stop Words<br />
    </strong>The<strong> </strong>search engine ignores certain words that occur frequently in 
    English, but do not add value to the search. These are: </p>
  <p align="center"> "a", "and" 
    , "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into", 
    </p>
  <p align="center">"is" ,"it" 
    ,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was"</p>
  
  <p><strong>Truncation<br />
    </strong>Use an asterisk (*) after a word stem to get all hits having words starting 
    with that root, for example: </p>
  <blockquote> 
    <p><img src="search1.gif" alt="" width="75" height="27" />&nbsp;&nbsp; 
      will retrieve selects, selector, selectman, selecting. </p>
  </blockquote>
  <p><strong>Stemming <br />
    </strong>The search engine automatically expands words with common endings to include 
    plurals, past tenses ...etc.</p>
  <p><strong>Phrase Searching</strong><br />
    To search using multiple words as a phrase, put quotation marks (&quot;) around 
    the phrase.</p>
  <p><img src="search8.jpg" alt=""  width="196" height="28" /> 
    </p>
  <p><strong>Exact word match</strong><br />
    Put a plus (+) sign before a word if it MUST appear in the search result. 
    For instance, in the following search the word &quot;training&quot; is optional, 
    but the word &quot;dog&quot; must be in the result. </p>
  <blockquote> 
    <p><img src="search2.gif" alt=""  width="123" height="27" /></p>
  </blockquote>
  <p><strong>Eliminate items with 
    unwanted words<br />
    </strong>Put a minus (-) sign before a word if it should not appear in the search 
    results. Alternatively, you can use <strong>NOT</strong>. This can limit your search 
    to eliminate unwanted hits. For instance, in the search</p>
  <blockquote> 
    <p><img src="search3.jpg" alt="" width="124" height="28" /> 
      &nbsp; or &nbsp; <img src="search4.jpg" alt="" width="136" height="28" /></p>
  </blockquote>
  <p>you will get items containing 
    the word &quot;training&quot;, except those that also contain the word &quot;cat&quot;.</p>
  <p><strong>Boolean searching</strong></p>
  <p>The following Boolean 
    operators can be used to combine terms. Note that they must be CAPITALIZED 
    !</p>
  <p><strong>AND</strong> - to limit 
    searches to find items containing all words or phrases combined with this 
    operator, e.g.</p>
  <blockquote> 
    <p> <img src="search5.jpg" alt="" width="124" height="28" /> 
      will retrieve all items that contain BOTH the words &quot;cats&quot; and 
      &quot;dogs&quot;.</p>
  </blockquote>
  <p><strong>OR</strong> - to enlarge 
    searches to find items containing any of the words or phrases surrounding 
    this operator </p>
  <blockquote> 
    <p><img src="search6.jpg" alt="" width="124" height="28" /> 
      will retrieve all items that contain EITHER the words &quot;cats&quot; or 
      &quot;dogs&quot;.</p>
  </blockquote>
  <p><strong>NOT - </strong>to exclude 
    items containing the word following this operator, e.g. </p>
  <blockquote> 
    <p><img src="search4.jpg" alt="" width="136" height="28" />will 
      retrieve all items that contain the word &quot;training&quot; EXCEPT those 
      also containing the word &quot;cat&quot;.</p>
  </blockquote>
  <p>Parentheses can be used 
    in the search query to group search terms into sets, and operators can then 
    be applied to the whole set, e.g.</p>
  <p><img src="search7.jpg" alt="" width="340" height="28" /> 
    </p>
  <hr />
</blockquote>
<table>
    <tr>
    <td class="leftAlign"><a name="advanced"></a><strong>ADVANCED SEARCH</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>The advanced search page 
  allows you to specify the fields you wish to search, and to combine these searches 
  with the Boolean &quot;and&quot;, &quot;or&quot; or &quot;not&quot;. </p>
<p>You can restrict your search 
  to a community by clicking on the arrow to the right of the top box. If you 
  want your search to encompass all of DSpace, leave that box in the default position.</p>
<p>Then select the field to 
  search in the left hand column and enter the word or phrase you are searching 
  in the right hand column. You can select the Boolean operator to combine searches 
  by clicking on the arrow to the right of the &quot;AND&quot; box. </p>
<p><strong>Note: You must use the 
  input boxes in order. If you leave the first one blank your search will not 
  work. </strong></p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="semantic"></a><strong>SEMANTIC SEARCH</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
    <p>
        Semantic Search is a novel feature that allows "intelligent" search in DSpace, by taking advantage of Semantic Web technologies. Semantic search, in
        collaboration with the appropriate inference engine, allows for the construction, submission and evaluation of semantic queries. Queries follow a
        special OWL syntax known as "Manchester syntax", which maps Description Logics symbols to English words and phrases. More information about Manchester
        syntax can be found <a href="http://www.w3.org/TR/owl2-manchester-syntax/">here</a>.
    </p>
    <p>
          <img
            src="http://images.dspace-semantic-search.googlecode.com/git/ss-interface.jpg"
            alt="http://images.dspace-semantic-search.googlecode.com/git/ss-interface.jpg"
            width="500"
            border="0"/>
    </p>
    <p>
        <a name="How_to_Formulate_a_Semantic_Query"></a>
        <b>How to Formulate a Semantic Query</b>
    </p>
    <p>
        Depending on how familiar you are with Manchester syntax, you can choose among two alternative options for constructing your query in the Semantic
        Search interface, as described below.
    </p>
    <p>
        <b>1.</b>
        In case you are an expert user, accustomed to ontologies and Manchester syntax, you can directly jump to the "<i>Generated</i> <i>query</i>" field and
        type your query there:
    </p>
    <p>
          <img 
            src="http://images.dspace-semantic-search.googlecode.com/git/ss-gc-interface.jpg" 
            alt="http://images.dspace-semantic-search.googlecode.com/git/ss-gc-interface.jpg"
            width="500"
            border="0"/>
    </p>
    <p>
        This is a fully editable text area that leaves at your responsibility the creation of a syntactically correct query. Keep in mind, though, that all
        provided entities (class names, properties, individuals) should be supplied along with their corresponding prefixes. Hence, don't choose this direct
        method of query construction until you have a basic knowledge of the underlying ontology.
    </p>
    <p>
        <b>2.</b>
        If your don't know all syntactic details of Manchester syntax, you can be guided in the creation of your query, by following a step-by-step approach:
    </p>
    <p>
          <img
            src="http://images.dspace-semantic-search.googlecode.com/git/ss-cq-interface.jpg"
            alt="http://images.dspace-semantic-search.googlecode.com/git/ss-cq-interface.jpg"
            width="500"
            border="0" />
    </p>
    <p>
        <b>Step 1 (S1):</b>
        Here, you can either provide a property or a class name. An auto-complete mechanism is triggered as soon as you start typing a word, suggesting names for classes and properties of the loaded
        ontology. Suggested values are grouped under the title <i>Types</i> -for classes- and <i>Relations</i> -for properties. Mark the check box "<i>not</i>"
        only if you want to declare the negation of the class expression you are going to construct. You don't have to worry about prefixes at this point, they
        are added automatically by the system during the last step (Step 5). In case you have selected a property name, the subsequent fields become active so
        you can proceed with Step 2. Otherwise you jump to the last step (Step 5) of the query formulation process.
    </p>
    <p>
        <b>Step 2 (S2):</b>
        As long as you have entered a property name in the previous field, you should now set a number-, value- or existential restriction. For this reason,
        the "Restriction" drop down menu provides you with available Manchester syntax keywords. This should be your middle atom of the query.
    </p>
    <p>
        <b>Step 3 (S3):</b>
        "Expression" is an editable, free-text box where you can supply a single class name or expression, an individual or a positive integer, optionally
        followed by a class. In case you enter a class name, the auto-complete facility is triggered and makes helpful suggestions. Then move to Step 4 in
        order to proceed with your query's evaluation.
    </p>
    <p>
        <b>Step 4 (S4):</b>
        By pressing "<i>Add Term" </i>the query constructed so far will appear inside the "Generated query" box. If you want to make your search more specific,
        you can combine your query with more class expressions. To do this you either select a conjunction ("and") or a disjunction ("or") and then go back to
        Step 1 to create your next operand.
    </p>
    <p>
        <b>Step 5 (S5):</b>
        This is the final step where you can finally submit your query. Just press the "<i>Search</i>" button and then all matching results will appear below
        the Semantic Search interface, in the form of a table.
    </p>
    <p>
        <a name="Examples"></a>
        <b>Examples</b>
    </p>
    <p>
        For example, suppose you want to retrieve a list of all repository items, namely all instances of the "Item" class. This is the simplest case of a
        semantic query and is expressed through the following single-class expression:
    </p>
    <p>
        <code>dspace-ont:Item</code>
    </p>
    <p>
        To perform this search, you need to type (or select) the word "Item" in the "<i>Search for</i>" field (S1), then press the "<i>Add term</i>" button
        (S4), and finally evaluate your query by requesting a "<i>Search</i>" (S5):
    </p>
    <p>
          <img
            src="http://images.dspace-semantic-search.googlecode.com/git/simple-query.jpg"
            alt="http://images.dspace-semantic-search.googlecode.com/git/simple-query.jpg"
            width="500"
            border="0"/>
    </p>
    <p>
        If you want to obtain all DSpace items that consist of more than one DSpace-specific types (e.g. they are <i>both</i> a learning object <i>and</i> a
        book or a paper <i>and</i> a dataset) you need the following query:
    </p>
    <p>
        <code>dcterms:type min 2 dspace-ont:DspaceType</code>
    </p>
    <p>
        In this case, you need to start with the "<i>Search</i> <i>for</i>" field (S1) and seek for the "type" relation from the auto-complete suggestion list.
        Select the "min" keyword from the "<i>Restriction</i>" drop down menu (S2), type in the "<i>Expression</i>" field the phrase "2 dspace-ont:DspaceType"
        (S3), and finally press the "Add term" (S4) and "Search" (S5) buttons successively:
    </p>
          <img
            src="http://images.dspace-semantic-search.googlecode.com/git/complex-query.jpg"
            alt="http://images.dspace-semantic-search.googlecode.com/git/complex-query.jpg"
            width="500"
            border="0"/>
    </p>
    <p>
        <a name="Other_Tabs"></a>
        <b>Other Tabs</b>
    </p>
    <p>
        The <b><i>Options</i></b> tab includes options that give you the ability to change: a) the ontology against which the search will be performed and b)
        the underlying reasoner. By default, the Semantic Search service loads your repository's specific ontology and the "Pellet" reasoner. For querying a
        different ontology, you just need to provide a valid URL of an OWL/OWL 2-compliant ontology in the "<i>Ontology</i>" text box. For using a different
        reasoner, choose among the currently available Pellet, FaCT++ or HermiT from the drop down menu of the "<i>Reasoner</i>" field. Press the "<i>Save options</i>
        " button to commit your changes. Pressing "<i>Reload</i>" will create a new reasoner object and load a fresh copy of the ontology, but may take some time.
    </p>
    <p>
          <img
            src="http://images.dspace-semantic-search.googlecode.com/git/options.gif"
            alt="http://images.dspace-semantic-search.googlecode.com/git/options.gif"
            width="500"
            border="0" />
    </p>
    <p>
        The <b><i>Advanced topics</i></b> tab is currently inactive and is reserved for future extensions of the system.
    </p>
    <p>
        <a name="Results"></a>
        <b>Results</b>
    </p>
    <p>
        Results returned by Semantic Search are not merely DSpace items, as is the case with the traditional search facilities of the repository. They can be
        entities of any type. You can, for example, retrieve all items written by a particular author with the following query:
    </p>
    <p>
        dspace-ont:author some (foaf:name value "Georgia")
    </p>
    <p>
        Results appear as shown in the next picture (organized in a two-column table):
    </p>
    <p>
          <img
            src="http://images.dspace-semantic-search.googlecode.com/git/results.gif"
            alt="http://images.dspace-semantic-search.googlecode.com/git/results.gif"
            width="400"
            border="0"/>
    </p>
    <p>
        The right column (<i>Value</i>) contains the retrieved results which are linkable entities. In this case, item Handle IDs are shown. The left column (        <i>Type</i>) gives a hint about the class to which the entity belongs.
    </p>
    <p>
        <a name="The_Navigation_Pane"></a>
        <b>The Navigation Pane</b>
    </p>
    <p>
        When you click a result a new page is created on the fly - the navigation pane. This page gives a detailed view of the selected entity and allows
        navigation among other instances which this entity may be related to:
    </p>
    <p>
          <img
            src="http://images.dspace-semantic-search.googlecode.com/git/navigation-pane.gif"
            alt="http://images.dspace-semantic-search.googlecode.com/git/navigation-pane.gif"
            width="700"
            border="0"/>
    <p>
        More specifically, through the navigation pane you can obtain detailed reference to the entity's ontological information. You are given information
        about the:
    </p>
    <ul type="disc">
        <li>
            <i>Classes</i>
            to which the selected entity belongs
        </li>
        <li>
            <i>Object Properties</i>
            that relate the current entity to other entities
        </li>
        <li>
            <i>Data Properties</i>
            and <i>Annotation Properties</i> that show the entity's relations with text (literal) values.
        </li>
    </ul>
    <p>
        Each class name is a link that, if selected, all the instances of this class are shown. In fact, you are redirected back to the Semantic Search page
        with the specific class already predefined.
    </p>
    
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="subjectsearch"></a><strong>SUBJECT CATEGORY SEARCH</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>

<p>A controlled vocabulary is a set of terms which form a dictionary of descriptions
of particular types of content or subject matter.  These are maintained by 
standards bodies in order to standardise the way that similar materials are 
categorised in archives.  This aids searching by increasing the likelihood that
the relevant materials will be returned by the user's search.</p>

<p>Filtering the category list will remove from the list any terms which do not
match the filter.  The remaining terms are any category or sub category which
contains the filter term anywhere in the heirarchy.  Expanding each category
will show you which terms (or sub terms) did match the filter.</p>

<p>To search the archive items by the subject category, check as many boxes next
to the categories as necessary, before clicking "Search...".   The search will
return all items that either match the categories selected exactly, or which
are categorised underneath a higher level category.  Clicking on the "+" next
to the category will expand the tree to show you what refinements are available
for your selected category.</p>

<hr/>

<table>
    <tr>
    <td class="leftAlign"><a name="communities"></a><strong>COMMUNITIES</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>The DSpace content is organized 
  around Communities which can correspond to administrative entities such as schools, 
  departments, labs and research centers. Within each community there can be an 
  unlimited number subcommunities and an unlimited number of collections. Each collection 
    may contain an unlimited number of items. This organization gives DSpace the flexibility to accommodate 
  differing needs of communities by allowing them to </p>
<ul>
  <li>Decide on policies such 
    as: 
    <div align="left"> - - 
      who contributes content</div>
    <div align="left"> - - 
      whether there will be a review process </div>
    <div align="left">- - who 
      will have access </div>
  </li>
  <li> Determine workflow - 
    reviewing, editing, metadata</li>
  <li>Manage collections </li>
</ul>
<p>Each community has its own 
  entry page displaying information, news and links reflecting the interests of 
  that community, as well as a descriptive list of collections within the community.</p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="collections"></a><strong>COLLECTIONS</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>Communities can maintain 
  an unlimited number of collections in DSpace. Collections can be organized around 
  a topic, or by type of information (such as working papers or datasets) or by 
  any other sorting method a community finds useful in organizing its digital 
  items. Collections can have different policies and workflows.</p>
<p>Each DSpace collection has 
  its own entry page displaying information, news and links reflecting the interests 
  of users of that collection.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="login"></a><strong>SIGN ON TO DSPACE</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>When you access an area 
  of DSpace that requires authorization, the system will require you to log in. 
  All users can register to become subscribers. Some restricted functions, such 
  as content submission, require authorization from the community</p>

    <p> Before you log in 
      for the first time, you will need to click on "register with DSpace" and 
      follow the instructions. After that, you will need to enter your e-mail 
      address and password in the log-in form that appears. Your e-mail address 
      should include your username and domain name. It is not case sensitive.</p>
    <p align="center">Example: 
      moniker@mycorp.com</p>
    <p>Type your password exactly 
      as you entered it originally. It <strong>is</strong> case sensitive. Be sure to click 
      on the &quot;log in&quot; button to continue.</p>

<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="submit"></a><strong>SUBMIT</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>Stopping during the Submission 
  Process:</p>
<p>At any point in the submission 
  process you can stop and save your work for a later date by clicking on the 
  &quot;cancel/save&quot; button at the bottom of the page. The data you have 
  already entered will be stored until you come back to the submission, and you 
  will be reminded on your &quot;My DSpace&quot; page that you have a submission 
  in process. If somehow you accidentally exit from the submit process, you can 
  always resume from your &quot;My DSpace&quot; page. You can also cancel your 
  submission at any point. </p>
<p><a name="choosecollection"></a><strong>Choose 
  Collection</strong></p>
<p>Progress Bar - Oval Buttons 
  at Top of Page:</p>
<p>At the top of the submit 
  pages you will find 7 oval buttons representing each step in the submission 
  process. As you move through the process these ovals will change color. Once 
  you have started you can also use these buttons to move back and forth within 
  the submission process by clicking on them. You will not lose data by moving 
  back and forth. </p>
<p><img src="progressbar.gif" alt="Progress Bar" width="698" height="39" /></p>
<p>Select Collection:</p>
<p><strong>Click on the arrow at 
  the right of the drop-down box to see a list of Collections. Move your mouse 
  to the collection into which you wish to add your item and click.</strong></p>
<p>(If you are denied permission 
  to submit to the collection you choose, please contact your <a href="#admin">DSpace Administrator</a> 
  for more information.)</p>
<p>You must be authorized by 
  a community to submit items to a collection. If you would like to submit an 
  item to DSpace, but don't see an appropriate community, please contact your 
  <a href="#admin">DSpace Administrator</a> to find out how 
  you can get your community set up in DSpace. </p>
<p>Click on the &quot;next&quot; 
  button to proceed, or &quot;cancel/save&quot; button to stop and save or cancel 
  your submission.</p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="describe1"></a><strong>SUBMIT: Describe Your Item - Page 1</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>If you respond "yes" to 
  any of the questions on this page, you will be presented with a modified input 
  form tailored to capture extra information. Otherwise you will get the "regular" 
  input form. </p>
<blockquote> 
  <p>* More than one title 
    - Sometimes an item has more than one title, perhaps an abbreviation, acronym, 
    or a title in another language. If this is the case, and you want this information 
    captured, click in the "yes" box. </p>
  <p>* Previously issued - 
    New items that have NOT been previously published or distributed will be assigned 
    an issue date by the system upon DSpace distribution. If you are entering 
    older items that have already been distributed or published, click in the 
    "yes" box. You will receive a form prompting you for several pieces of information 
    relating to publication.</p>
  <p>* Multiple files - An 
    item can consist of more than one file in DSpace. A common example of this would be
    an HTML file with references to image files (such as JPG or GIF files). Another example 
    of this would be an article supplemented with a video simulation and a data file. 
    If you are submitting more than one file for this item, click in the "yes" 
    box. </p>
</blockquote>
<p>Click on the &quot;next&quot; 
  button to proceed, or &quot;cancel/save&quot; button to stop and save or cancel 
  your submission.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="describe2"></a><strong>SUBMIT: Describe Your Item - Page 2</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p> The information you fill 
  in on these two screens will form the metadata record that will enable users 
  to retrieve your item using search engines. The richer the metadata, the more 
  &quot;findable&quot; your item will be, so please take the time to fill in as 
  many fields as are applicable to your item. </p>
<blockquote> 
  <p><strong>Author:</strong></p>
  <p> This can be a person, 
    organization or service responsible for creating or contributing to the content 
    of the item. By clicking on the &quot;Add More&quot; button you can add as 
    many authors as needed.&nbsp;&nbsp; Examples: </p>
  <p align="center"><img src="author.gif" alt="Author submit" width="584" height="71" /></p>
  <p align="center">If the 
    author is an organization, use the last name input box for the organization 
    name:</p>
  <p align="center"><img src="corpauthor.gif" alt="author submit" width="575" height="66" /></p>
  <hr />
  <p><strong>Title:</strong> </p>
  <p>Enter the full and proper 
    name by which this item should be known. All DSpace items must have a title!</p>
  <p align="center"> <img src="finalTitle1.jpg" alt="title submit" width="392" height="62" /></p>
  <hr />
  <strong>Other Title:</strong> (note 
  - this input box appears only if you indicated on the first page that the item 
  has more than one title.) 
  <p>If your item has a valid 
    alternative title, for instance, a title in another language or an abbreviation, 
    then enter it here. Example:</p>
  <p align="center"><img src="othertitle.gif" alt="Other title" width="612" height="62" /></p>
  <hr />
  <p><strong>Date of Issue:</strong> 
    (note - this input box appears only if you indicated on the first page that 
    the item has been previously published or distributed. If DSpace is the first 
    means of distribution of this item, a date will be assigned by the system 
    when the item becomes a part of the repository.)</p>
  <p>If your item was previously 
    published or made public, enter the date of that event here. If you don't 
    know the month, leave the default &quot;no month&quot;; otherwise select a 
    month from the drop-down box. If you don't know the exact day, leave that 
    box empty.</p>
  <p align="center"><img src="date.gif" alt="date of issue" width="471" height="53" /></p>
  <hr />
  <p>&nbsp;</p>
  <p><strong>Publisher: </strong>(note 
    - this input box appears only if you indicated on the first page that the 
    item has been previously published or distributed.) </p>
  <p>Enter the name of the 
    publisher of this item.</p>
  <hr />
  <p><strong>Citation: </strong>(note 
    - this input box appears only if you indicated on the first page that the 
    item has been previously published or distributed.) </p>
  <p>Enter citation information 
    for this item if it was a journal article or part of a larger work, such as 
    a book chapter. For <strong>journal articles</strong>, include the journal title, volume 
    number, date and paging.<br />
    For <strong>book chapters</strong>, include the book title, place of publication, publisher 
    name, date and paging.</p>
  <hr />
  <p><strong>Series/Report No.:</strong></p>
  <p>Some of the collections 
    in DSpace are numbered series such as technical reports or working papers. 
    If this collection falls into that category, then there should be a default 
    value in the <strong>Series</strong><i> </i> <strong>Name</strong> box which you should not change, 
    but you will have to fill in the assigned number in the <strong>Report or Paper 
    No.</strong> input box. &nbsp;Examples: </p>
  <p align="center"><img src="Series.gif" alt="Series" width="633" height="67" /></p>
  <hr />
  <p><strong>Identifiers: </strong></p>
  <p>If you know of a unique 
    number or code that identifies this item in some system, please enter it here. 
    Click on the arrow to the right of the input box, and select from one of the 
    choices in the drop down menu. The choices refer to:</p>
  <blockquote> 
    <p><strong>Govt.doc # </strong>- 
      Government Document Number - e.g. NASA SP 8084<br />
      <strong>ISBN</strong> - International Standard Book Number - e.g. 0-1234-5678-9<br />
      <strong>ISSN</strong> - International Standard Serial Number - e.g. 1234-5678<br />
      <strong>ISMN</strong> - International Standard Music Number - e.g. M-53001-001-3<br />
      <strong>URI</strong> - Universal Resource Identifier - e.g.. http://www.dspace.org/help/submit.html<br />
      <strong>Other </strong>- An unique identifier assigned to the item using a system 
      other than the above</p>
  </blockquote>
  <hr />
  <p><strong>Type: </strong></p>
  <p>Select the type of work 
    (or genre) that best fits your item. To select more than one value in the 
    list, you may have to hold down the &quot;ctrl&quot; or &quot;shift&quot; 
    key. </p>
  <p><strong>Language:</strong></p>
  <p align="left">Select the 
    language of the intellectual content of your item. If the default (English 
    - United States) is not appropriate, click on the arrow on the right of the 
    drop down box to see a list of languages commonly used for publications, 
    e.g.</p>
  <p align="center"><img src="finalLanguage1.jpg" alt="language" width="284" height="40" /></p>
  <p>If your item is not a 
    text document and language is not applicable as description, then select the 
    N/A choice.</p>
</blockquote>
<p>Click on the &quot;next&quot; 
  button to proceed, or &quot;cancel/save&quot; button to stop and save or cancel 
  your submission.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="describe3"></a><strong>SUBMIT: Describe Your Item - Page 3</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<blockquote>
<p><strong>Subject/Keywords:</strong></p>
<p> Please enter as many subject 
  keywords as are appropriate to describe this item, from the general to the specific. 
  The more words you provide, the more likely it is that users will find this 
  item in their searches. Use one input box for each subject word or phrase. You 
  can get more input boxes by clicking on the &quot;add more&quot; button. Examples: 
  </p>
<p align="center"><img src="keywords.gif" alt="keywords" width="533" height="100" /></p>
<p>Your community may suggest 
  the use of a specific vocabulary, taxonomy, or thesaurus. If this is the case, 
  please select your subject words from that list. Future versions of DSpace will 
  provide links to those lists. </p>
<hr />
<p><strong>Abstract:</strong></p>
<p>You can either cut and paste 
  an abstract into this box, or you can type in the abstract. There is no limit 
  to the length of the abstract. We urge you to include an abstract for the convenience 
  of end-users and to enhance search and retrieval capabilities.</p>
<p><strong>Sponsors:</strong></p>
<p>If your item is the product 
  of sponsored research, you can provide information about the sponsor(s) here. 
  This is a freeform field where you can enter any note you like. Example:</p>
<p align="center"><img src="sponsor.gif" alt="sponsor" width="542" height="110" /></p>
<p>&nbsp;</p>
<hr />
<p><strong>Description:</strong></p>
<p>Here you can enter any other 
  information describing the item you are submitting or comments that may be of 
  interest to users of the item.</p>
  </blockquote>
<p>Click on the &quot;next&quot; 
  button to proceed, or &quot;cancel/save&quot; button to stop and save or cancel 
  your submission.</p>
<hr/>

  <table>
    <tr>
    <td class="leftAlign"><a name="controlledvocabulary"></a><strong>SUBMIT: Controlled Vocabulary</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>

<p>A controlled vocabulary is a set of terms which form a dictionary of descriptions
of particular types of content or subject matter.  These are maintained by 
standards bodies in order to standardise the way that similar materials are 
categorised in archives.</p>

<p>Accurately categorising material using a controlled vocabulary increases the
likelihood that relevant results will be returned to users when searching
individual or multiple archives.</p>

<p>To enter a controlled vocabulary term in the form, select "Subject Categories"
from underneath the input field.  This will open a window containing the 
available vocabularies.  You may filter the vocabulary lists as described above
in order to find the terms most relevant to your submission.  Once you have found
the term that you wish to enter, simply click on it, and it will be 
automatically entered into the submission form and the popup window will close.
You may add as many subject category terms as you like into the form.  Use
"Add More" on the right to generate more input boxes.</p>

<p>Filtering the category list will remove from the list any terms which do not
match the filter.  The remaining terms are any category or sub category which
contains the filter term anywhere in the heirarchy.  Expanding each category
will show you which terms (or sub terms) did match the filter.</p>

<hr/>

<table>
    <tr>
    <td class="leftAlign"><a name="upload"></a><strong>SUBMIT: Upload a File</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>There are two methods of 
  entering the name of the file you wish to upload:</p>
<ol>
  <li>
    <p>Type the full path and 
      file name into the input box and then click on the &quot;next&quot; button 
      in the lower right hand corner of the screen.</p>
  </li>
  <li>
    <p>Click on the &quot;browse&quot; 
      button and a window showing your files will appear. You can navigate through 
      your directories and folders until you find the correct file to upload. 
      Double-click on the file name you wish to upload, and the name will be entered 
      into the input box.</p>
  </li>
</ol>
<p>Once the correct file name 
  is in the input box, click on the &quot;next&quot; button to proceed.</p>
<p><a name="filedescription"></a><strong>File Description</strong></p>
<p>If you specified at the 
  beginning of the submit process that you had more than one file to upload for 
  this item, you will see an input box marked &quot;<strong>File Description</strong>&quot;. 
  The information you provide here will help users to understand what information 
  is in each file, for instance, &quot;main article&quot; or &quot;images&quot; 
  or &quot;computer program&quot; or &quot;data set&quot;. Enter file descriptions 
  for each item, and click on the &quot;next&quot; button to proceed.</p>
  <hr />

<hr/>

  <table>
    <tr>
    <td class="leftAlign"><a name="formats"></a><strong>SUBMIT: File Formats</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>To properly archive and 
  give access to a file, we need to know what <em>format</em> it is, for example 
  "PDF", "HTML", or "Microsoft Word". If the system does not automatically recognize 
  the format of the file you have uploaded, you will be asked to describe it. 
  If the format of the file appears in the list offered, click on it and then 
  on &quot;Submit&quot;. If you can't see the format in the list, click on "format 
  not in list" and describe the format in the text box lower down on the page. 
  Be sure to give the name of the application you used to create the file and 
  the version of that application, for example &quot;Autodesk AutoCAD R20 for 
  UNIX&quot;.</p>
<p>For more information about file formats, see <a href="formats.jsp">DSpace Supported 
  Formats</a>.</p>
<p><strong><a name="uploadedfile"></a>Uploaded 
  File</strong></p>
<p>After you have uploaded 
  a file, check the information in the table to make sure it is correct. There 
  are two further ways to verify that your files have been uploaded correctly:</p>
<ul>
  <li> Click on the filename. 
    This will download the file in a new browser window, so that you can check 
    the contents. </li>
  <li>Compare the <a href="#checksum">file 
    checksum</a> displayed here with the checksum you calculate. </li>
</ul>
<p><strong>If you're only uploading 
  one file</strong>, click on "Next" when you're happy that the file has been uploaded 
  correctly.</p>
<p><strong>If you're uploading more 
  than one file</strong>, click on the &quot;Add Another File&quot; button (this will appear 
if you checked "The item consists of more than one file" on the "Submit: Describe Your Item" page). When you 
  are satisfied that all files for this item have been successfully uploaded, 
  click on the &quot;Next&quot; button. </p>
  <p><strong><a name="HTML"></a>If you're uploading an HTML page with embedded files</strong>,
  click on the &quot;Add Another File&quot; button, and upload all files or bitstreams referenced
  in the html page. After all the are uploaded, in the column marked &quot;Primary Bitstream&quot;, 
    select the bitstream or file that is the index page or the top page for the web page. 
    This will ensure that all of your embedded files will display properly on the HTML page. 
  Then click on the &quot;Next&quot; button.</p>

<p><strong><a name="checksum"></a> 
  Checksums </strong></p>
<p>DSpace generates an MD5 
  checksum for every file it stores; we use this checksum internally to verify 
  the integrity of files over time (a file's checksum shouldn't change). You can 
  use this checksum to be sure what we've received is indeed the file you've uploaded.</p>
<p>If you wish to verify the file using checksums, click "Show 
  checksums" on the "Uploaded File" page. The DSpace-generated MD5 checksum for 
  every file we've received from you will show to the right of the filename. You will 
  then need to use a local program to generate your own checksum for these files, 
  and verify that your results match ours. On most UNIX-like systems (including Mac OS X), 
  use md5sum. For instance, type "md5sum MYFILE" for every file you want to check; 
  the summary should print on your screen. For Windows machines, MD5 
  tools are freely available: try md5 (from <a 
  href="http://www.fourmilab.ch/md5/">http://www.fourmilab.ch/md5/</a>), or md5sum, 
  available via the textutils package in Cygwin (<a 
  href="http://www.cygwin.com/">http://www.cygwin.com/</a>). All of these utilities will 
  need to be run from a command-line, or terminal, window. The entire digest printed 
  out when you run the md5 tool on your local copy of the file you're uploading 
  should be exactly equal to what DSpace reports.</p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="verify"></a><strong>SUBMIT: Verify Submission</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>This page lets you review 
  the information you have entered to describe the item. To correct or edit information, 
  click on the corresponding button on the right, or use the oval buttons in the 
  progress bar at the top of the page to move around the submission pages. When 
  you are satisfied that the submission is in order, click on the &quot;Next&quot; 
  button to continue. </p>
<p>Click on the &quot;Cancel/Save&quot; 
  button to stop and save your data, or to cancel your submission.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="license"></a><strong>SUBMIT: License</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>DSpace requires agreement 
  to this non-exclusive distribution license before your item can appear on DSpace. 
  Please read the license carefully. If you have any questions, please contact 
  your <a href="#admin">DSpace Administrator</a>. </p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="complete"></a><strong>SUBMIT: Submission Complete</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>Now that your submission 
  has been successfully entered into the DSpace system, it will go through the 
  workflow process designated for the collection to which you are submitting. 
  Some collections require the submission to go through editing or review steps, 
  while others may immediately accept the submission. You will receive e-mail 
  notification as soon as your item has become a part of the collection, or if 
  for some reason there is a problem with your submission. If you have questions 
  about the workflow procedures for a particular collection, please contact the 
  community responsible for the collection directly. You can check on the status 
  of your submission by going to the My DSpace page.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="handles"></a><strong>HANDLES</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>When your item becomes a 
  part of the DSpace repository it is assigned a persistent URL. This means that, 
  unlike most URLs, this identifier will not have to be changed when the system 
  migrates to new hardware, or when changes are made to the system. DSpace
  is committed to maintaining the integrity of this identifier 
  so that you can safely use it to refer to your item when citing it in publications 
  or other communications. Our persistent urls are registered with the <a href="http://www.handle.net/">Handle 
  System</a>, a comprehensive system for assigning, managing, and resolving persistent 
  identifiers, known as "handles," for digital objects and other resources on 
  the Internet. The Handle System is administered by the <a href="http://www.cnri.reston.va.us/">Corporation 
  for National Research Initiatives (CNRI)</a>, which undertakes, fosters, and 
  promotes research in the public interest.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="mydspace"></a><strong>MY DSPACE</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>If you are an authorized 
  DSpace submitter or supervisor, or if you are a staff member responsible for DSpace collection 
  or metadata maintenance, you will have a My DSpace page. Here you will find:</p>
<ul>
  <li>a list of your in-progress 
    submissions - from this list you can resume the submission process where you 
    left off, or you can remove the submission and cancel the item.</li>
  <li>a list of the submissions which you are supervising or collaborating on</li>
  <li>a list of submissions 
    that are awaiting your action (if you have a collection workflow role).</li>
  <li>a link to a list of items 
    that you have submitted and that have already been accepted into DSpace. </li>
</ul>
<p />
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="editprofile"></a><strong>EDIT PROFILE</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>This page allows you to 
  change the information we have for you. You must be authenticated 
  with your log-in to change any of your personal information.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="subscribe"></a><strong>SUBSCRIBE TO E-MAIL ALERTS</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>Users can subscribe to receive 
  daily e-mail alerts of new items added to collections. Users may subscribe to 
  as many collections as they wish. To subscribe:</p>
<ul>
  <li> go to the DSpace registration 
    page by clicking on the sign-on link in the navigation bar on the left of 
    the home page</li>
  <li>fill out the registration 
    form</li>
  <li>navigate to a collection 
    for which you would like to receive e-mail alerts, and click on the &quot;subscribe&quot; 
    button (repeat for other collections)</li>
  <li>to edit your subscriptions, 
    go to the &quot;Subscribe&quot; page.</li>
</ul>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="admin"></a><h3><strong>FOR FURTHER ASSISTANCE...</strong></h3></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>For help with using DSpace and questions about your specific site, please contact your <a href="#" onclick="javascript:window.open('../components/contact-info.jsp', 'contact', 'location=no,menubar=no,height=300,width=550,resizable')">DSpace Administrator</a>.</p>
<p>For general information and news about DSpace, visit the <a href="http://www.dspace.org">DSpace Website</a>.</p> 
<hr />
<p class="bottomLinks"><a href="#contents">Contents</a> | <a href="#browse">Browse</a> | <a href="#search"> Search</a> |&nbsp;<a href="#communities">Communities</a> 
  | <a href="#collections">Collections</a> | <a href="#submit">Submit</a> | <a href="#formats">File 
  Formats</a> | <a href="#mydspace"> My DSpace</a> | <a href="#editprofile">Edit 
  Profile</a> | <a href="#subscribe">Subscribe to E-mail alerts</a></p>

</body>
</html>
